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The production app for creatives


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The production app for creatives


MANAGE YOUR WHOLE BUSINESS

The Creative’s Information Management System is designed to streamline contract administration. From the initial negotiation of a job to the payment of final invoices, CiMS makes processing simple, fast and efficient. The logical screens and intuitive layout make it easy to use and help maximise the productivity of staff.

Who Should Use CiMS... The application is ideal for both agents and artists. Our clients include photo/film production companies, working in the creation of advertising and editorial content, photographers, set designers, stylist, hair and makeup artist as well as agents representing these creatives. 

Top Features

  • Budget Preparation
  • Estimates
  • Contract Sign Off
  • Advanced Invoices 
  • Actual Expenditure 
  • Final Fee Invoices
  • Final Expense Invoices
  • Production Costs
  • Payments
  • Profit And Loss

Additional Features

  • Contacts Management
  • Filing
  • CRM
  • Calendar
  • Multiple Sites
  • Multi-National
  • User Access
  • Audit Log
  • System Management
  • System Security



CiMS is ideal for professional service providers who want to minimise the time spent on contract administration and that for the delivery of services. 

CiMS can also be customised for professionals in other sectors. Get in touch with us to discuss your requirements.

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Budget Preparation


Budget Preparation


In CiMS creating a job is straightforward. All contract details are easily entered with data fields laid out logically and intuitively.  Fees and expenses are easily added using pick-lists. There is no limit to the number of cost items that can be assigned. Commission on fees and agency mark-up / production costs are automatically calculated and added to invoices. New jobs can be created from scratch or by cloning existing ones. Jobs with long lists of fee and expense items such as those used for film budgets can be created from pre-existing templates. 

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ESTIMATES


ESTIMATES


Once prepared budgets are sent directly from CiMS to the client by email as PDF documents, customised with customer company logo and branding.  Budgets can be created in any currency.  Currencies used can be changed with a couple of mouse clicks – one to select the new currency and another to enter the exchange rate. 

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Contract Sign-Off


Contract Sign-Off


Changes to budget text, fee and expense items can be made easily and each new version saved thereby providing a history. Once agreed job contracts can be stored using the CiMS on-line filing system and indexed by job

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Advanced Invoices


Advanced Invoices


Billing is an integral part of CiMS with artist fees, expenses and production costs handled automatically. Initial or advanced invoices are raised by entering fee and expense amounts, either in absolutes or as a percentage of the outstanding balance.

 

Invoices with customer company logo and branding are created automatically. CiMS manages the complete billing process and keeps running totals of invoiced amounts and outstanding balances.

 

For agents representing artist, CiMS creates artist invoices / bills showing the amount earned by each artists, inclusive of payments for commission and tax. 

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Actual Expenditure


Actual Expenditure


CiMS records actual expense amounts and uses these figures to calculate the final expense invoice. Actual amounts can be recorded in the customer’s base currency or in the currency used for billing.

 

Where an item is submitted after a job is closed, a clone job, containing only the late expense items, can be created and linked to the original.

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FINAL FEE InvoicES


FINAL FEE InvoicES


Final fee invoices are created separately to expenses, as these are not usually submitted at the same time. Fee invoices can be created at any time by entering absolute amounts or percentages of outstanding balances.

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Final Expenses / Agency Fees / Production Costs


Final Expenses / Agency Fees / Production Costs


The final expense invoice consists of the expenses balance plus the amount to be charged for agency or production costs. The cost of production can be a percentage of the original budget estimate, a percentage of the actual expenditure or any other amount you choose. CiMS caters for all three.

 

Where the outstanding amount is negative, for example where the advanced invoices exceed the actual amount spent, CiMS automatically generates a credit note. 

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Payments


Payments


Payments for fees and expenses are recorded against invoices with outstanding amounts shown on screen and in reports.

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CIMS Job Costing – Profits and Losses


CIMS Job Costing – Profits and Losses


In addition to actual costs, CiMS records the cost of providing goods and services.  This allows the profits and losses for each item as well as the profitability of each job to be shown. Additional analyses such as profitability by staff member and by client can be carried out.

Schedule a Demo


Say Hellø. We would love to hear from you.

Schedule a Demo


Say Hellø. We would love to hear from you.

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